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Records Management

The Public Records (Scotland) Act 2011 requires named public authorities, including Ayrshire Valuation Joint Board, to submit a Records Management Plan to be agreed by The Keeper of the Records of Scotland.

To assist all named public authorities, The Keeper has developed and published a Model Records Management Plan which we have adopted and forms the basis of our Records Management Plan. Our plan was approved by The Keeper on 19th May 2016, and sets out how Ayrshire Valuation Joint Board manages the many records it currently holds and how it will manage and develop those records in the future.

Our Records Management Plan has been agreed on an ‘improvement model basis’ which means that to be fully compliant with the Public Records (Scotland) Act 2011 we will over the next few years continue to develop and improve our existing records management practices and introduce new procedures in accordance with The Keepers recommendations.

A copy of our Records Management Plan and the Keepers Assessment Report can be viewed by clicking the links below. Further information on the Public Records (Scotland) Act 2011 and Records Management in Scotland can be found on The Keeper of the Records of Scotland website at : 
http://www.nrscotland.gov.uk/record-keeping/public-records-scotland-act-2011

adobe image   Ayrshire Valuation Joint Board Records Management Plan
adobe image   The Keeper of the Records of Scotland Final Assessment Report

A self-assessment review mechanism for public authorities, known as a Progress Update Review (PUR), was formally announced in the Keeper’s Annual Report published on 12th August 2016.

AVJB has voluntarily taken part in the PUR process which will allow us to recognise the need for good records management practices, comply with our statutory obligation under section 5(1)(a) of the 2011 Act to keep our Records Management Plan (RMP) under review, and it will also allow us to identify where additional efforts are required to enhance and improve our existing RMP.

A copy of the Keepers Final Report on the AVJB Progress Update Review, published on 4th July 2018, can be viewed by clicking on the link below.

adobe image   Progress Update Review (PUR) Final Report by the PRSA Assessment Team